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Registration Info

The International Conference on High Performance Computing & Simulation 
(HPCS 2019)

The 17th Annual Meeting

July 15 – 19, 2019
Dublin, Ireland

Technically Sponsored by IEEE, IEEE UK & Ireland Section




HPCS 2019 Registration Information





CAMERA-READY PAPER SUBMISSION 

Manuscripts to be presented at the HPCS 2019 Conference and published in its proceedings must be submitted in the format prescribed and template provided on this web site (see Author's Info). The maximum length for regular papers is 8 pages. Additional pages beyond 8 pages will cost US$80 per page with a maximum of 4 additional pages. Please discuss any additional special needs with the registration chairs. 

All authors must electronically submit a PDF file (with embedded fonts and objects) of their final camera-ready manuscript to the Conference Web Site"Upload" link using their original login information (for main track papers or already uploaded papers): " If your paper was accepted in the main track or was already uploaded to this system, you may submit its final version with this link.".  
If a paper was not uploaded and evaluated using the HPCS 2019 web site (most of symposia, tracks, workshops and special sessions papers fall under this category), then the authors must first go to "Upload" link.  Then use: "If your paper was accepted through a Symposium, a Special Sessions or a Workshops, and you have not uploaded your paper before to this system yet, you may submit it at this link here" Fill out the form and then upload the manuscript's pdf file.  After this first uploading, you will get a paper code and it will be emailed to you as well. Thereafter, you can use the link " If your paper was accepted and was already uploaded to this system, you may submit its final version with this link" to upload an updated version after the first uploading. 

If you have any questions about uploading problems, please contact Mr. Abdul Habra at ahabra@yahoo.com.  


QUESTIONS ABOUT CAMERA-READY?

For Camera-ready and final editing issues, please contact:
Khalid Zinedine
    Chouaib Doukkali University, El Jadida, Morocco
    Phone:  +212 (0)6 61 08 58 54 
    Email:   zinedine@ucd.ac.ma 


COPYRIGHT FORMS AND PRESENTERS BIOS
All accepted papers must have correctly filled out and signed copyright forms and submitted to the Publications Chairs (contact information below). Copyright forms are posted on the Author's Info page. 
Please complete and sign the HPCS 2019 Copyright Form and either upload it to this link or email it as attachment to the Publications Chairs: Yudith Cardinale Villareal (ycardinale@usb.ve) and Camille Coti (Camille.coti@lipn.univ-paris13.fr), or fax it to (+yyy) (attn. xxx/HPCS2019). If using the link, please use the password: HPCS2019copyright first. After that, you will get the uploading interface. Select your file and wait a few seconds for the system to upload it.

Also, please send your bio file (of the assigned presenter) as an attachment to the Registration Chairs via emails or upload when registering the paper. More instructions can be found on the Author's Info page at http://hpcs2019.cisedu.info/6-participants/authors-info. Papers without copyright forms will not be published.


PAPER PRESENTATION 
REQUIRED:  ALL ACCEPTED PAPERS MUST BE PRESENTED BY AN AUTHOR. NO EXCEPTION. IEEE Policy on Conference Attendance will be strictly applied. Please ensure that your work will be presented as scheduled in the final program. 


REFUND POLICY 
Registration Fees are non-refundable.  
There will be no refunds to authors of papers (since authors’ fees are used to cover the pre-charged publication, printing, indexing, services venue arrangements, .… , costs of authors’ own papers.) 
No-shows will forfeit the registration fees.  

Paid registrants (non-authors only) who cannot attend, and do not send a substitute, are entitled to a 50% refund if a request is received in writing on or before June 12, 2019. Registrants are liable for their full conference fees after that date (i.e., NO Refund will be made after June 12, 2019). 

HPCS Tax Status
HPCS 2019 is organized under a USA tax-exempt, not-for-profit organization under Section 501 (c) (3) of USA IRS Code. Mailing address: HPCS 2019, P.O. Box 42099, Cincinnati, Ohio, USA. HPCS has no VAT number. It is a US organization. 


REGISTRATION 
AUTHORS.  Authors of papers must register and must upload their correctly typeset papers to the publication web site (see above) by the announced deadlines, if they wish for their papers to be published. 

Authors of tracks must register by May 13, 2019.  All authors, including main track, must fully register by May 23, 2019 (Hard Deadline). Final accepted main track manuscripts received after May 23, 2019 will not be published in the proceedings of this Conference. To avoid any potential last minute delays, please register before the deadlines of May 13 and May 23, 2019 once you have the notification of acceptance and are able to finalize your files and revisions

In the case of multi-authored papers, at least one author must register at the full registration rate for the paper to be considered for presentation at the Conference. If an author has more than one accepted paper, he/she must pay the full registration fee plus extra page charges, if any apply. Each additional accepted paper costs 60% fee compared to the first (up to 2 additional papers at this rate) plus extra page charges, if any. 

ATTENDEES.  All Conference attendees must register for the conference and show their badges before they can be allowed to the meeting areas. Unregistered and individuals with no valid conference badges will not be allowed in the meeting areas. 


Click HERE to register for the conference using the ePLY System

STUDENT RATE.  There will be a $250 registration fee ($350 for late registration) for student attendees. The $250 (or $350) student fee applies only to students attending the conference but not presenting a paper, OR students attending and presenting a paper for which a FULL Author Registration fee has been paid by another coauthor. If all authors of an accepted paper are students, at least one author must register at a non-student rate. Student full-time status must be certified by a formal letter from the student's department or school. This letter is required to pick up the registration materials. Please send the certified formal letter from the department or school as an attachment to the Registration Chairs BEFORE June 10 2019.

All Payments must be in U.S. Dollars only, using credit cards. Registration payments will be made through the registration system using credit cards only. 

Payment Confirmation Notifications will be sent to your email address, once your payment is processed successfully. Please bring a copy of this confirmation message with you to the onsite Registration Desk. 

A HARD COPY OF THE PAYMENT RECEIPT WILL BE INCLUDED IN THE REGISTRANT'S CONFERENCE PACKAGE AND WILL BE PROVIDED AT THE CONFERENCE. NO CUSTOMIZED RECEIPTS, PLEASE. 

The Conference registration fee includes access to attend all sessions, tutorials day, and keynote and invited talks, refreshments and coffee breaks, speakers Meet & Greet coffee sessions, the conf reception, the dinner banquet, a Conference program, and one CD of the Conference proceedings (regular conference package). 
Student registration ($250 or $350) and One Day registration are for access to attend all the sessions, tutorials day, keynote and invited talks, refreshments and coffee breaks, and a Conference program only. Additional proceedings, CDs, reception and dinner tickets, social events, ...,  may be purchased separately. Please contact the Registration Chairs for additional information. 
 
The proceedings will be distributed at the conference, this is the plan. The proceedings may be shipped to you upon receipt of your payment of a US$40.00 postage & handling fee per volume in the U.S.A.  For international shipping, please contact the Registration Chairs. 


HPCS 2019 Registration Short CHECKLIST:
  1. Final Manuscript uploaded?
  2. Copyright Form Sent?
  3. Presenter Bio emailed?
  4. Fees Paid?
  5. Registration Questions answered?
  6. Meals chosen?
  7. Proceedings type selected?
  8. Social Events signed for?

HPCS 2019 FEES


Authors Fees

ACM/IEEE/IFIP Members (Early Registration by May 13, 2019 (or May 23 for main track)):  US$685.00 (~ €570.00)
ACM/IEEE/IFIP Members (Early Registration by 
May 13, 2019 (or May 23 for main track))
(Additional authors of the same paper):                                     US$425.00 (~ €350.00)
ACM/IEEE/IFIP Members (After May 13, 2019 (or May 23 for main track)): 
         (Only for additional authors of the same paper):                        US$485.00 (~ €400.00)

Non ACM/IEEE/IFIP Members (Early Registration by 
May 13, 2019 (or May 23 for main track)): US$745.00 (~ €615.00)
Non ACM/IEEE/IFIP Members (Early Registration by 
May 13, 2019 (or May 23 for main track))
         (Additional authors of the same paper):                                     US$475.00
 (~ €395.00)
Non ACM/IEEE/IFIP Members (After 
May 13, 2019 (or May 23 for main track)):   
         (Only for additional authors of the same paper):                         US$555.00
 (~ €460.00)

Additional Pages beyond the first 8, per page up to 4 pages max:         US$85.00  
 (~ €70.00)

Additional Papers (up to 2) by 
May 13, 2019 (or May 23 for main track) 
         (per paper after the first one, up to 8 pages.)   For Member:        US$415.00 
(~ €340.00)
                                                                       For non-member:         US$455.00
 (~ €370.00)

Doctoral Dissertation Colloquium Student 
                       (Early Registration by May 13, 2019 (or May 23 for main track)):  US$260.00 (~ €215.00)
Doctoral Dissertation Colloquium Student 
                       (LATE.  After May 13, 2019 (or May 23 for main track)):               US$320.00 (~ €265.00) 


Attendees (non-author) Fees

ACM/IEEE/IFIP Members (non-authors, Early Reg. by June 07, 2019):         US$510.00 (~ €420.00)
ACM/IEEE/IFIP Members (non-authors, After June 07, 2019):                     US$580.00 (~ €480.00)

Non ACM/IEEE/IFIP Members (non-authors, Early Reg. by June 07, 2019):  US$590.00 (~ €490.00)
Non ACM/IEEE/IFIP Members (non-authors, After June 07, 2019):              US$630.00 (~ €520.00)

Students (non-authors, Early Registration by June 07, 2019):                     US$250.00 (~ €205.00)
Students (non-authors, After June 07, 2019):                                            US$375.00 (~ €310.00)

One Day Registration (non-authors, Early Reg. by June 07, 2019):              US$310.00 (~ €250.00)
One Day Registration (non-authors, After June 07, 2019):                          US$390.00 (~ €320.00)

Corporate Registration:                      US$1,100.00 (~ €900.00)
Exhibitor (fee per table/booth):           US$1,100.00 (~ €900.00)
Sponsorships:                                   
           Platinum:     US$3,500.00  and above
           Gold:           US$1,750.00  and above
           Silver:         US$0,850.00  and above
           Bronze:       Less than US$0,850.00 or less


EXTRA Items Fees

HPCS 2019 Hard Copy of Conference Proceedings:   US$75.00 (~ €62.00)
Additional CD Copy of Conference Proceedings:       US$35.00
 (~ €29.00)
Extra Conference Reception Ticket:                         
US$07.50
 (~ €06.20)
Extra Conference Banquet Ticket:                           
US$69.00 (~ €57.00)

HPCS 2019 Partner Pass: This option allows an attendee to bring a single guest to the following functions: Coffee Breaks Monday through Thursday, Reception on Monday night and Banquet on Wednesday night. Partners will be given a badge and passes to each event. Fee: US$260 (~ €215.00)


Social Events Fees (see Social Events page for more details)

Tuesday Event*:  
   
TBA                   US$TBA   per person

Thursday Event*:  
  
1. TBA                US$TBA    per person
  2. TBA                US$TBA    per person

Friday All-Day Excursions*:  
  
Event 1:  TBA 
                              US$TBA   per person                                                  
  Event 2:  
TBA
  
                              US$TBA   per person 

* All these events have a minimum number and a maximum number per event. They will be available on first-come-first serve basis.  
 

NO OTHER SPECIAL OR REDUCED REGISTRATION RATES ARE AVAILABLE.  


TO REGISTER
Please click  HERE  to register using credit cards via the Registration Link. Visa, MasterCard, Discover, and American Express are accepted. Registration fees are non-refundable, but substitutions are permitted by prior written and signed approval notice to the Registration Chairs only. 


QUESTIONS ABOUT REGISTRATION?

Please contact Registration Co-Chairs:  

  Lane Velayo                                          Jess Lanore 
    Synergos AMC, Indiana, USA                                 Synergos AMC, Indiana, USA
    Phone: +1 (317) 201-3550                                     Phone: +1 (317) 201-3550
    Fax:     +1 (317)                (attn. L.Velayo)             Fax:     +1 (317)              (attn. J.Lanore/HPCS2019)
    Email:   lane@synergosamc.com                             Email:   jess@synergosamc.com

  Khalid Zinedine                                     Louise Spellacy
    Chouaib Doukkali University, El Jadida, Morocco       Rolls-Royce, plc, U.K.
    Phone: +212 (0)6 61 08 58 54                                Phone: +44  
    Fax:     +212 (0)6                                                  Fax:     +44  
    Email:   zinedine@ucd.ac.ma                                   Email:  Spellacl@tcd.ie
                 

VISA LETTERS
All visa inquiries must be handled by the HPCS 2019 Registration Chairs. See Visa Page for more details. Visa letters will not issued until all issues cleared with the registration chairs first. 


Only registered authors, sponsors, exhibitors, and participants will receive support letters.  
Suspected requests will be reported to the proper authorities.


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