The International Conference on High Performance Computing & Simulation
The 17th Annual Meeting
July 15 – 19, 2019
Technically Sponsored by IEEE, IEEE UK & Ireland Section
Information for Foreign Nationals
The HPCS 2019 participants who need to apply for a visa to Ireland should begin the visa application process as soon as possible. This could be very lengthy process that takes several weeks. DO NOT WAIT AND DO NOT GO BY A PREVIOUS EXPERIENCE. Visas conditions change.
AUTHORS, PLEASE NOTE: a country may deny the request for a visa or delay it indefinitely. Therefore, make sure to plan for this possibility and prepare for a plan B.
Check with the Irish Consulate or Embassy for their requirements and time constraints very early on. The time may vary due to the summer season. In Ireland, the Irish Naturalisation and Immigration Service (INIS) is primarily responsible for dealing with immigration and visa matters. For visa requirements, travel documents accepted by Ireland, the list of countries whose nationals must be in possession or not of visas when crossing the external borders, where you apply, application forms, processing charges and time, types of visa, please visit the consular information on the web site of Ministry of Foreign Affairs of Ireland at https://www.dfa.ie/travel/visas/visas-for-ireland/ and the INIS web site at http://www.inis.gov.ie/en/INIS/Pages/Irish%20Visa%20Information.
It is highly advisable to have a minimum of six months validity on your passport from the date of your entry into Ireland. Please check the requirements for Ireland visa.
Ireland has an extensive network of Consulates and Embassies abroad that provide a series of services (https://www.dfa.ie/embassies/irish-embassies-abroad/). Get to know the services provided by the Consulates.
For foreign representations in IRELAND, please visit the following link: https://www.dfa.ie/embassies/embassies-in-ireland/ .
VISA SUPPORT LETTERS
All visa inquiries must be handled by the HPCS 2019 Registration Chairs. Please send your request for a letter in support of a visa application to the Registration Chairs at the Following email: firstname.lastname@example.org. Include your name, affiliation, mailing address, phone and fax numbers, working emails, as well as the name of the symposium/workshop/track you are attending. (Authors of papers/posters should also include the paper’s title and number). The Registration Chairs may require additional information or documents before they are able to issue any letter of support.
Email Subject: Visa Letter HPCS 2019
If you have inquiries about the visa letters requirements or questions, you may contact the registration chairs: Lane Velayo (email@example.com), Jess Lanore (firstname.lastname@example.org), and xxx at xxx.
Please note that HPCS does NOT issue formal letters of invitation to any of its session/track/workshop participants.
Only registered authors, sponsors, exhibitors, and participants may receive such support letters.
It is possible that your visa request gets denied or delayed indefinitely. To be on the safe side, please plan for alternate presenter(s) of your work in case the visa application takes much longer or does not get approved. Make such alternate plan early on. These are possibilities in this day and age. Please note that presenting the work as scheduled is the exclusive responsibility of all authors of a given manuscript. At least one of the authors must attend and present the work.
PLEASE contact the Registration Chairs before you proceed with next steps and in case you have any further questions. This is especially important for non-authors.
NOTE to interested attendees who are NOT authors, nor contributors, nor organizers:
If you wish to attend the conference and have a visa letter, you must contact the registration chairs before you register. THIS IS VERY IMPORTANT. Please explain why you wish to attend, what is your business, what kind of support you have, and provide full documentations as requested by the registration chairs prior to registering. We only provide letters when your folder is complete to our satisfaction. We strongly advise you not to register before that since there are no refunds issued and other actions may be taken.